1. The University offers the following Email services:
|
Email domain name |
User |
Purpose |
|
@cityu.edu.hk |
Staff |
University business |
|
@student.cityu.edu.hk |
Students |
University business |
|
@alumni.cityu.edu.hk |
Alumni |
University business |
|
@MSLive.cityu.edu.hk [1] |
Staff, Students, Alumni and Long-serving Staff |
Personal |
|
@GApps.cityu.edu.hk [2] |
Staff and Students |
Personal |
|
@GAlumni.cityu.edu.hk [2] |
Alumni and Long-serving Staff |
Personal |
[1] The @MSLive.cityu.edu.hk service is hosted by Microsoft.
[2] The @GApps.cityu.edu.hk and @GAlumni services are hosted by Google.
2. The use of the Email service is governed by the University's “Policy on Use of IT Services and Facilities", “Regulations on Use of Campus IT Network", and the following regulations (referred as the University’s Policy and Regulation (UPR) hereafter). The use of externally hosted email services are further governed by the Terms and Conditions (T&C), if any, of their respective service providers. Should there be a conflict between the T&C and the UPR, the latter will always prevail.
3. Users must not use email for illegal activities such as defamation, abuse, harassment, obscenity, threats or otherwise violating the legal rights (such as rights of privacy and publicity) of others.
4. Users shall not give the impression that they are representing, giving opinions, or otherwise making statements on behalf of the University or any unit of the University unless expressly authorised to do so.
5. Users must not impersonate another person or entity, or falsify or delete any author attributions, legal or other proper notices or proprietary designations or labels of the origin or source of software or other material contained in a file that is sent.
6. University Email services shall not be used for purposes that can reasonably be expected to cause, directly or indirectly, either strain on any computing facilities or interference with others' use of Email or Email systems. Users must not use email services to send or forward chain letters, letter-bombs or spam.
7. Users must not intentionally transmit any viruses, worms, defects, Trojan horses, or any items of destructive nature. They shall also protect their computers to avoid unintended transmission of the above.
8. Users must take necessary precautions to protect the confidentiality of personal or confidential information, when the information is found in Email, backups, archives or other electronic records stored in the Email system, their computers or in any storage/backup devices.
9. Users must follow the good practice to avoid activities that may affect the performance of the Email system such as subscribing to list-servers, transmitting messages with large attachments or sending messages to a large group of recipients.
10. Users may use @cityu.edu.hk, @student.cityu.edu.hk and @alumni.cityu.edu.hk Email services for incidental personal purposes provided that such use does not (a) interfere with the University's operation; (b) interfere with the user's obligations to the University, or (c) incur noticeable costs to the University.
11. Users are responsible for the storage, backup and recovery of their own Email records. The routine backup of Email records performed by the Email administrator is for the sake of assuring system integrity and reliability, and these records will not be retrieved for individuals.
12. To maintain the health of the Email service, the University Email administrator reserves the right to take the least invasive measures, subject to the University's rules on confidentiality, privacy and accountability, to examine the message content, remove or reject any electronic messages that are considered harmful to the service.
13. These regulations may be revised from time to time by the University.